Privacy Policy

Abingdon Silver Group (ASG) is a small club based at John Mason School in Abingdon. Its members enjoy the advantage of a well-equipped workshop and the benefits of working together with a variety of people who share a passion for silversmithing. ASG also offers a short beginners course, allowing people to learn the basics that they can then build on with support from more experienced members of ASG.

 

This privacy policy sets out:

what personal data ASG collects from its members and people who express interest in        ASG and/or its introduction to silversmithing course

how this information is used

the legal basis under the General Data Protection Regulation for holding and processing the data

how long the data will be retained

how an individual can contact ASG to find out what personal data is held on them

 

All personal data held by ASG is used only for club purposes. All reasonable physical and technical measures are in place to protect this information. No personal data collected by ASG is stored in the Cloud. ASG does not share personal information with third parties unless specifically required to do so by law.

 

The legal basis under which ASG holds and uses personal data is legitimate interests. The data are used only in ways ASG members and people expressing interest in ASG would reasonably expect and does not have a detrimental effect on their privacy.

 

Members

ASG holds the contact information provided by members on their membership application form (name, address, phone number and email address, vehicle registration mark). These details are used to:

alert members to time-critical events such as the last minute cancellation of a session

send members newsletters giving them details of term dates, social events and general information

help to resolve any parking issues at the venue

 

Members’ data (name, phone number, email address) are shared with all active members to enable the exchange of information between members on silversmithing topics or to seek advice between workshop sessions.

 

A record of attendance at a session is compiled by the ASG treasurer (or another committee member in the treasurer’s absence). This is done to:

provide a list of those present in event of needing to evacuate the workshop

provide a record who paid any session fee

enable attendance to be analysed to optimise fees and session dates

 

Membership application forms and the membership list are held by the membership secretary. The records are retained for as long as someone is a paid-up member. They are destroyed after one year following the last attendance at a session or, if a lapsed member wishes to stay in contact, after three years.

 

Term attendance sheets are held by the ASG treasurer. These are retained with the ASG financial records for six years plus the current financial year.

 

People expressing interest in ASG activities

This group includes:

people whose membership has lapsed but who retain an interest in silversmithing and want to keep in touch with ASG

people who contact ASG to find out more or to enquire about becoming a member

people who contact ASG about its introduction to silversmithing course

 

The contact details of lapsed members are used to send them ASG newsletters to keep them up-to-date with what’s happening in case they want to return.

 

The name and phone number and/or email address of prospective members are held by the membership secretary. These details are used to follow interest from prospective members.

 

Details of the course are available on the Beginners page of the ASG website (https://abingdonsilvergroup.com). The name and phone number and/or email address of people expressing interest in attending the course are held by the ASG course tutor, who uses them to:

send details of the next course

sign up people to the course

 

The details of prospective members or participants in the introductory course are removed from the mailing list after one year if the person has not become a member and/or signed up for the introductory course in that time.

 

Access to your information and correction

You have the right to request a copy of the information the Group holds about you. If you would like a copy of some or all of your personal information, please email the membership secretary - membership@abingdonsilvergroup.org.uk.

 

The Group wants to make sure that that the personal data it holds is accurate and up-to-date. Please contact the membership secretary to ask the Group to correct or remove information you think is inaccurate.

 

Changes to this privacy notice

This privacy policy is reviewed regularly. It was last updated on 31 May 2018.

 

How to contact Abingdon Silver Group

If you have any questions about this privacy policy or the information held about you, please contact the membership secretary by email to our membership secretary membership@abingdonsilvergroup.org.uk.

 

 

 

Version 2.0

May 2018